CEO Letter
This year, we released our second Sustainability Report, adhering to global GRI standards. This report stands out due to its structured format, presenting each GRI index separately in a table format and, thus, seeking to focus on the sustainability concerns most important to our stakeholders in an even clearer manner.
Throughout 2023, we remained focused on the most important matters identified in our materiality analysis and the goals set in previous years. This period was steady as we continued our efforts to minimise our impact and lead in the sustainable development of our business.
We continued our efforts to reduce our environmental impact. Our total GHG emissions decreased by approx. 26% from 2022 to 2023. During the reporting period we continued to adhere to strict environmental standards, screen our suppliers, and purchase carbon credits for areas beyond our control. We also continued to address sustainable material consumption, water usage, and waste management.
In the social area, we maintained our focus on employee well-being, health and safety, diversity, quality, and inclusion. We are committed to enhancing safety culture even further, addressing workplace improvements, investing in quality resources, and maintaining high standards for overall equipment and facilities.
In governance and economic matters, we prioritised sustaining a responsible supply chain, customer satisfaction and product quality, business ethics and compliance. Moving forward, we intend to implement even more rigorous environmental and social evaluations of our suppliers to ensure they meet our sustainability standards, further improve the quality of our products and services, and consistently adhere to established policies.
This Sustainability Report provides detailed insights into our key sustainability areas, achievements, and goals across each domain. We are committed to our sustainability objectives and dedicated to engaging with all stakeholders as we work to continuously improve our sustainability performance.
Chief Executive Officer Paulius Juška
GRI Content Index
Statement of use | ScandBook Group has reported in accordance with the GRI Standards for the period from 1 January to 31 December 2023. |
GRI 1 used | GRI 1: Foundation 2021 |
Applicable GRI Sector Standards | Not applicable |
GRI Standard | Disclosure |
Introduction
The organisation and its reporting practices
GRI 2-1 |
Organisational detailsThis is ScandBook Group’s (hereinafter – Scandbook; the Group) report which consists of privately held and incorporated entities, with its headquarters at Falun, Sweden. Countries of operation: Lithuania and Sweden |
GRI 2-2 |
Entities included in the organisation’s sustainability reportingThe Group consists of a parent company, ScandBook Holding AB (located in Falun, Sweden), and its two trading subsidiaries and production facilities, ScandBook AB in Sweden and ScandBook UAB in Lithuania. |
GRI 2-3 |
Reporting period, frequency and contact pointThis is an annual Sustainability Report published for the period from 1 January until 31 December 2023, provided for the same period as the annual financial statements. |
GRI 2-4 |
Restatements of informationThe Group has not made any restatement in the reporting period. |
GRI 2-5 |
External assuranceThe report was prepared in consultation with external sustainability experts but was not audited. The Group’s Chief Executive Officer (hereinafter – the CEO) and the Chairman of the Board approved the contents of this report. |
Activities and workers
GRI 2-6 |
Activities, value chain and other business relationshipsScandBook Group is a leading book printing company in Scandinavia. The Group specialises in producing hard and soft cover books of various sizes for publishing houses and other business clients. In addition to printing and binding books, ScandBook also provides various solutions and services for post-book production, such as book mixing, book slipcase and/or shop stand fitting, labelling, shrink wrapping, box or loose packaging, and distribution of books, among many others. The Group’s main suppliers are paper manufacturers, providing both roll and sheet paper, and based in the EU (FSC certified). Printing dye suppliers are also based in the EU. Scandbook has long-standing and reliable partnerships with these suppliers. ScandBook’s key activities generating sustainability impacts include material sourcing and purchasing, acquisition of printing machinery and its maintenance, employee recruitment, training and professional development, and B2B client management while meeting their ESG-related needs and requirements. The Group strives to realise its strategy while considering the environmental, social, and governance impacts of its activities. The Group’s key sustainability principles are elaborated further in this report. More information on ScandBook’s business concept, vision and strategy is available on our website. |
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GRI 2-7 |
EmployeesAt the end of last year, there were a total of 206 employees working in both our locations, Lithuania and Sweden. Almost all of our staff were full-time employees working on a permanent employment contract. There were no significant fluctuations in the number of employees between the current and previous reporting periods.
Notes: The number of employees is disclosed as a head count and reported as of 31th of December, 2023. The Group does not hire any employees as per non-guaranteed-hours contracts. |
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GRI 2-8 |
Workers who are not employeesThe Group does not track the information on the total number of third-party workers, providing services to the Group in its premises (e.g. Biuro, Amber, other service and maintenance support companies) who are not employees of the Group. The number of such employees would be relatively small and not material regarding sustainability impacts. |
Governance
GRI 2-9 |
Governance structure and compositionScandBook Group governance structure ScandBook’s governing bodies consist of the General Meeting of Shareholders, the Board of Directors, the CEO, and the auditors. The auditors examine the annual report and the administration of the Board of Directors and the CEO. The Board in ScandBook is the highest managing body and bears ultimate responsibility for the company’s organisation and the management of the company’s affairs. In 2023, it consisted of 5 members, out of whom 4 were men and 1 was a woman. The Board had one employee representative. More information about its composition can be found on our website. The CEO is responsible for the day-to-day management and operation of the company in accordance with the Board’s guidelines and directions. The division of labour between the Board and the CEO has been established in written instructions. Sustainability management Management of the environmental, social and economic impact of the Group is overseen by the Chairman of the Board of Directors (hereinafter – the Board) and the Group’s Chief Executive Officer (hereinafter – the CEO). |
GRI 2-10 |
Nomination and selection of the highest governance bodyAt the Annual General Meeting, the shareholders elect the Board of Directors and auditors for 1 year at a time. The Board of Directors appoint the President. The Nominating Committee submits proposals for Board members and auditors for election at the General Meeting of Shareholders, which is held within 6 months of the end of the financial year. More information on the Group’s governance model, the composition of the Board and its selection processes (The Nominating Committee) is provided on our website as well as Annual Reports (in Swedish). |
GRI 2-11 |
Chair of the highest governance bodyThe Board’s Chairman did not hold other important (high-level management) positions in the Group. |
GRI 2-12 |
Role of the highest governance body in overseeing the management of impactsThe Chairman of the Board of Directors acts in collaboration with the Board members who are responsible for developing, approving, and updating the Group’s sustainable development objectives, as well as allocating funding for their implementation. |
GRI 2-13 |
Delegation of responsibility for managing impactsResponsibility for sustainability in day-to-day operations is delegated by the Board to the sustainability working group: responsible managers and employees according to the material sustainability topics, managed by the Quality management specialist. |
GRI 2-14 |
Role of the highest governance body in sustainability reportingThe Sustainability Reports are prepared by the sustainability working group and presented for approval to the CEO and the Chairman of the Board. |
GRI 2-15 |
Conflicts of interestThe potential risk of conflicts of interest amongst the Group’s governance bodies is assessed during the annual audit, and the auditor presents its conclusion. In 2023, no conflicts of interest were identified. |
GRI 2-16 |
Communication of critical concernsSustainability concerns are reported to the Board as they arise, either informally or during the quarterly Board meetings. In the year 2022, the Board was informed about potential paper supply shortages and delayed paper delivery times. Actions were taken to look into alternatives and new suppliers were tested. In 2023, maintaining the stability of the paper supply chain continued to be crucial for controlling the price benchmarks established in 2022. |
GRI 2-17 |
Collective knowledge of the highest governance bodyThe Group consistently takes actions to enhance the expertise, abilities, and know-how of its governance bodies concerning sustainable development (e.g. members attend various conferences and events). |
GRI 2-18 |
Evaluation of the performance of the highest governance bodyThe effectiveness of governance bodies in handling environmental, social, and governance impacts is assessed through ISO 9001, 14001, and 45001 audits, as well as through quarterly Board overviews of the Group’s performance and financial outcomes. |
GRI 2-19 |
Remuneration policiesReason for omission: Information is confidential due to General Data Protection Regulation compliance policies |
GRI 2-20 |
Process to determine remunerationReason for omission: Information is confidential due to General Data Protection Regulation compliance policies. |
GRI 2-21 |
Annual total compensation ratioInformation is confidential due to General Data Protection Regulation compliance policies. |
Strategy, policies and practices
GRI 2-22 |
Statement on sustainable development strategySee CEO letter p. x |
GRI 2-23 |
Policy commitmentsWe incorporate sustainability principles into our overarching business strategy, operations, key performance indicators, and stakeholder management. The main documents, presenting our commitment to sustainable, responsible, and ethical business practices are the Code of Conduct, Supplier Code of Conduct, Environmental Policy and other pertinent policies. We have integrated the following key sustainability principles across our Group:
At ScandBook, we understand the importance of sustainable development. Consequently, we have set objectives to formulate our sustainability strategy and establish a framework to incorporate responsible business practices throughout all levels of our organisation, integrating them into our business strategy, policies, and procedures. The policy commitments are communicated to our employees through informational announcements and are always available though our HR department. For the broader public, these commitments are published on our website. For strategically important partners, we prepare and distribute dedicated informational bulletins. |
GRI 2-24 |
Embedding policy commitmentsFor more information see GRI 2-23 The company embeds its policy commitments for responsible business conduct and to respect human rights throughout its activities and business relationships by allocating responsibility across different levels within the organisation. Employees receive training on these commitments, while clients are informed during meetings. Public transparency and third-party audits also help reinforce these commitments. |
GRI 2-25 |
Processes to remediate negative impactsDepending on the nature of the negative impact, ScandBook shall, by the Group’s procedures, investigate the violation, report it to management and the responsible authorities, and undertake to remedy and/or repair the damage. If no specific internal procedure is outlined, the Group will act in accordance with legal requirements. |
GRI2-26 |
Mechanisms for seeking advice and raising concernsIndividuals or other relevant parties who suspect, encounter or have undergone any type of breach by ScandBook Group activity can raise their concerns through anonymous complaints boxes at the Group’s physical locations, or send an e-mail to pasiulymai@scandbook.lt. All the submitted concerns or reports are examined and addressed according to the company’s Code of Conduct and/or locally applicable laws. |
GRI 2-27 |
Compliance with laws and regulationsDuring the reporting period there were no recorded incidents of non-compliance with laws and regulations. |
GRI 2-28 |
Membership associationsWe are members of NOPA, Intergraf, Science Based Target Initiative, Sedex. |
Stakeholder engagement
GRI 2-29 |
Approach to stakeholder engagementContinuously engaging with our stakeholders and meeting their expectations is of utmost importance to ensure the sustainability of ScandBook activities. In one of the steps of assessing materiality of sustainability topics, we conducted an anonymous survey to gather information on the most crucial sustainability topics for our Group’s stakeholders. We selected four primary stakeholder groups for this survey: our clients, employees, the Board, and suppliers. The survey was conducted in June 2023 by distributing questionnaires to targeted contacts within each stakeholder group. |
GRI2-30 |
Collective bargaining agreementsThe group does not have collective bargaining agreements with its employees. |
Disclosures on material topics
GRI 3-1 |
Process to determine material topicsAt the beginning of 2023, we carried out our first materiality analysis of sustainability topics adhering to GRI standards. The aim of this assessment was to identify our key environmental, social and governance topics to continue developing the Group’s sustainability strategy and provide detailed information on their management in sustainability reports. Materiality matrixThe materiality matrix highlights the key social, environmental, and governance areas that are most significant for ScandBook Group’s sustainability efforts. While all these topics bear importance, we’ve classified and prioritized them based on two factors: their significance to stakeholders and their influence on society, the environment, and the Group’s financial performance. Material topics, represented by the darkest colour in the matrix, are those of utmost importance to stakeholders and wield a profound impact on society, the environment, and the Group’s overall results.
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GRI 3-3 | The management principles for all material topics are described in accordance with GRI requirements in dedicated sections of this report. |
Social area
Employee well-being
3-3 |
Management of material topicsIn our daily operations and policies, we place a strong emphasis on the topics of occupational health & safety, ensuring and protecting labour rights, and promoting diversity, equality and inclusion.
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401-1 |
New employee hires and employee turnover
Notes: 1 As per the definition by GRI Standards, employee turnover includes employees who leave the organization voluntarily or due to dismissal, retirement, or death in service. |
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402-1 | At ScandBook we apply a minimum of 2 weeks notice period provided to employees prior to the implementation of significant operational changes that could substantially affect them. |
Health and safety
3-3 |
Management of material topicsScandBook endeavours to provide its employees with a safe, healthy and secure work environment. We comply with and expect our employees to observe all applicable health, safety, environmental and labour laws. Ensuring employee health & safety is one of the key pillars of the Group’s policy, controlled not only by its companies but also by external institutions.
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403-1 |
Occupational health and safety management systemWe have implemented a health and safety management system in accordance with the requirements of ISO 45001, which covers all our employees, activities, and workplaces. The system is periodically audited or certified by acknowledged organisations and standard setters. Responsible employees in our Group companies are provided with periodic ISO-related training. |
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403-9 |
Work-related injuriesDuring the reporting period, there were no high-consequence work-related injuries in the Group. The Group’s employees had a total of 4 minor accidents during the year, which happened mainly due to failure to comply with mandatory health and safety procedures.
Note: 1 The total recordable injury rate per 200,000 hours worked is calculated using the GRI 403-9 formula. A rate based on 200,000 hours worked is chosen as it is more suitable for organisations similar to our size. If calculated per million hours worked, the rate would be 12.2. The total number of hours worked by all our employees in 2023 was 328 422. Work-related hazards The Group continuously assesses, identifies and ensures precautionary measures to manage the main risks that could lead to serious health consequences for employees. The main risks identified are:
To date, the Group has successfully prevented these risks from causing any significant health-related impacts. Looking ahead, the Group’s priority is to continue to inform and involve employees in creating a safety culture, so that they handle their tasks with more caution and follow all safety instructions. |
Diversity, equality and inclusion
3-3 |
Management of material topicsScandBook is committed to creating and maintaining a work environment free of harassment, intimidation and discrimination. All employees and managers must fulfil this commitment by following our principles and policies on equality, non-discrimination, personal privacy and reporting. Employees witnessing or becoming subject to discrimination, harassment or any act of similar kind, have both an obligation and a right to report such conduct to their manager (supervisor), representative of the Human Resources or Legal Department. These and additional rules are set in place by our Code of Conduct, Equal Rights Policy, and Whistleblowing Policy.
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405-1 |
Diversity of governance bodies and employees
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406-1 |
Incidents of discrimination and corrective actions takenThe policies we have in place proved to be effective as there were no incidents of discrimination identified during the reporting period. However, ScandBook is constantly evolving in accordance with the changing environment, and we continue to provide our employees with the necessary information and training. |
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407-1 |
Operations and suppliers in which the right to freedom of association and collective bargaining may be at riskSo far we have not identified any operations or suppliers in which workers’ rights to exercise freedom of association may be at significant risk. |
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408-1 |
Operations and suppliers at significant risk for incidents of child labourSo far we have not identified any operations or suppliers considered to have significant risk for incidents of child labour. |
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409-1 |
Operations and suppliers at significant risk for incidents of forced or compulsory labourSo far we have not identified any operations or suppliers considered to have significant risk for incidents of forced or compulsory labour. |
Environmental area
Energy and climate
GRI 3-3 |
Management of material topicsAs players of the book printing industry, we pay particular attention to mitigating climate change impacts related to our activities. The book symbolizes education and science, emphasizing the importance of respecting our product and its production processes. Our commitment to environmentally friendly solutions is driven by this respect. We face strict demands from both customers and public authorities that prohibit the polluting products. Consequently, as we aspire to be a pioneering force in our industry, we are dedicated to doing everything within our means to reduce and compensate our emissions in the entire value chain.
To manage and reduce our energy use and climate related impacts, our daily operations are guided by ScandBook’s Environmental Policy. We review our production chains, using GHG reporting to identify sectors that require the most attention. We then assign tasks to responsible managers accordingly. Our demands extend to supplier and material selection to minimize our overall environmental impact. In recent years, our primary focus has been on Scope 3 emissions, collaborating with suppliers and partners to establish a low-emission value chain. |
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305-1 |
GHG emissionsIn this report, we share our estimated GHG emissions in CO2 equivalent, calculated following the Greenhouse Gas Protocol (GHG) and Global Reporting Initiative (GRI) standards. Our total GHG emissions at Scandbook decreased by 4,696 tCO2e (25.66%) from 2022 to 2023. This decline can be attributed to reductions in various categories, notably production goods, purchased goods and services, upstream transportation and distribution, and waste. Our complete Greenhouse gas (GHG) accounting report for 2023 can be found on our website
The data inventory, emission factors and assumptions are based on the ‘GHG Protocol’. Scope 1 includes all carbon emissions that can be directly managed by the organisation (direct GHG emissions). System boundaries were defined by the control approach, which covers all GHG emissions from activities over which Scandbook has operational control, namely the two subsidiaries Scandbook AB in Sweden and Scandbook UAB in Lithuania. The base year for the calculation is 2021, as it is the first year when the Group started to apply the GHG Protocol calculation method. Sources of the emission factors:
Tools used: online tool ClimateCalc. The global warming potential (GWP) rates used: IPCC AR5. |
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305-2 |
Energy indirect (Scope 2) GHG emissionsFor full disclosure see table and information in 305-1. Scope 2 includes indirect GHG emissions from the generation of purchased electricity, district heating (steam and cooling – n/a) purchased by the organisation from external energy providers. Scope 2 emissions are reported using both the location-based method and the market-based method (both methods starting from 2023). South Pole adjusted the emission factors for electricity to be more in line with South Pole’s approach: instead of a regional grid average, South Pole applied the market-based approach. The market-based approach is best practice and better reflects Scandbook’s efforts to reduce emissions from electricity by procuring renewable electricity. The market-based method reflects emissions that result from electricity purchases that the company has purposefully chosen. The location-based method applies average emission factors that correspond to the grid where consumption occurs. |
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305-3 |
Other indirect (Scope 3) GHG emissionsFor full disclosure see table and information in 305-1. Scope 3 includes other indirect emissions, such as emissions from the extraction and production of purchased materials and services, vehicles not owned or controlled by the reporting entity, outsourced activities, and waste disposal. Emission sources included in the calculation:
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305-4 |
GHG emissions intensity
*GHG emissions included in the intensity ratio: direct (Scope 1) and energy indirect (Scope 2). |
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302-1 |
Energy consumption within the organisation
Total energy consumption is calculated according to the GRI 302-1 formula. Source of the conversion factors used to convert quantities into GJ: unitconverters.net. In litres, the Group consumed a total of 9,010.6 petrol and diesel in 2023. The Group does not consume any steam or cooling energy. |
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302-3 |
Energy intensity
* Total energy consumption within organisation was used for calculation of the ratio. |
Supporting sustainable forestry and resource efficiency
3-3 |
Management of material topicsAs a production company, we prioritise reducing our climate-related impacts. However, we also acknowledge and address other environmental concerns such as material consumption, water use, waste management, and biodiversity impacts. The management of all environmental topics at ScandBook is guided by our Environmental Policy and ISO 14001 Environmental management standard requirements. In response to our customers’ requests, we have taken action to obtain various environmental certifications for our activities and products, including Ecovadis, ISO, Bookchain, CDP, and more. Our impacts related to sustainable forestry and biodiversity lie mainly in our supply chain, and they are managed by following the acknowledged standards and obtaining relevant certifications. ScandBook has been assessed and certified as meeting the requirements of The Forest Stewardship Council (FSC) for Chain-of-Custody certification, as well as the Programme’s for the Endorsement of Forest Certification (PEFC) standard requirements. The certificates obtained can be found on our website. Future goals:
Resource efficiency Efficient resource use is a core principle in our commitment to continuous environmental improvement. We aim to minimise the environmental impact of our products without compromising our quality standards. Future goals:
Water management While water and its consumption are not a significant aspect of our production process, we remain committed to its responsible management. We have invested in equipment that filters and prevents water pollution. While we cannot directly control the generic wastewater within the sewage system, we have implemented additional treatment facilities, which are regularly inspected by environmental authorities. Our water-related impacts are managed through annual environmental inspections and measurements of sewage and storm water pollution. |
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303-5 |
Water consumption
Source: South Pole, based on Scandbook, 2024 |
Waste reduction
3-3 |
Management of material topicsSee disclosures 306-1 and 306-2 |
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306-1 |
Waste generation and significant waste-related impactsAt Scandbook, the primary waste is generated during the production process, such as paper trimmings and printing plates. Additionally, there is waste from various packaging materials and containers used for transporting the finished products. The final product does not generate any waste from itself during its use. |
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306-2 |
Management of significant waste related impactsTo reduce our waste and its impacts, we use recycled or low-emission materials to the greatest extent possible. We optimize production and standardise our products to minimize paper waste or cutting. We loosely pack the finished product on pallets to minimize packaging, and the external packaging used for protection is fully recycled and returned to us for reuse. Almost all of the waste generated at our premises is sent for recycling. We follow legal procedures to account for and register waste. After sorting, we entrust the waste to a certified third-party waste management company, which undergoes certification and inspections by legal authorities. |
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306-3 |
Waste generated
To determine the loaded waste’s weight, we weigh the containers before collection using a truck scale located on our premises. Recyclable waste is sent for recycling to third parties, however, we do not control whether the waste is actually recycled. |
Economic (governance) area
Responsible supply chain
GRI 3-3 |
Management of material topicsIn our industry, responsible supply chain management is essential, as it directly affects product quality and production reliability. Suppliers are integral to sourcing materials such as paper and book components. At ScandBook, we expect our suppliers to fully comply with our Suppliers code of conduct. We manage this topic by following the ISO standards, obtaining FSC, PEFC and other relevant certifications. Supply chain related impacts are managed both based on our own initiative and in response to the requirements of our clients. We update our strategy annually and conduct regular ISO audits to ensure its effectiveness. Our recent actions:
Future Goals:
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308-1 |
New suppliers that were screened using environmental criteriaAll of our new suppliers were 100% screened using both social and environmental criteria to ensure they meet our standards for responsibility and compliance with industry norms. Additionally, all of our paper suppliers are FSC certified, which includes both social and environmental considerations |
414-1 |
New suppliers that were screened using social criteriaSee disclosure to 308-1. |
Customer satisfaction & product quality
GRI 3-3 |
Management of material topicsEnsuring customer satisfaction and high product quality is one of our key sustainability impacts as well as an integral component of our business model. The success of ScandBook hinges on the delivery of high-quality customer service. To effectively manage this topic, we have implemented an ISO 9001 quality management system. Additionally, we conduct routine internal audits, which take the form of surveys or client visits. We do our best to assist our clients with any problems they face, work to understand their causes and make plans to prevent them in the future. Customer feedback is regularly discussed during our Board meetings. When client contracts reach their expiration, we conduct reviews and renewals as necessary. Additionally, we assess our strategy by comparing the workload from each client on a quarterly basis. Our recent achievements:
Our future objectives include upholding our commitment to engage with clients through consistent communication, implementing client surveys to gather valuable feedback, and persistently improving the quality of our products and services. |
Business ethics & compliance
GRI 3-3 |
Management of material topicsWe pursue our business objectives with integrity, adhering to legal requirements and established good governance practices. By effectively managing this topic, we ensure the long-term sustainability and success of ScandBook. Our everyday actions are guided by principles of ethical business set in our Code of conduct:
In our activities we aim to comply with good governance practices recommended by the globally renowned Organisation for Economic Co-operation and Development (OECD). We also support and are guided by the United Nations Global Compact, while promoting its principles on human and workers’ rights, environmental protection, and corruption prevention. Our future objectives include ensuring continuous adherence to established policies and conducting regular external audits to assess their effectiveness. |
205-3 |
Confirmed incidents of corruption and actions takenDuring the reporting period there were no recorded incidents of non-compliance with laws and regulations, including no confirmed incidents of corruption. |